After submitting a job application, it's natural to be eager to know the status of your application. Sending an email to check on the status of your application is a proactive approach that demonstrates your interest and enthusiasm for the position. In this comprehensive guide, we will explore the best practices for sending an email to check on the status of your application. We'll provide valuable insights, sample templates, and step-by-step instructions to help you navigate the process and increase your chances of receiving a response from potential employers.
When to Check on the Status of Your Application
Before sending an email to check on the status of your application, it's important to consider the appropriate timing. Here are some general guidelines:
1. Allow Sufficient Time
Give the employer enough time to review applications and conduct initial screenings. It's common for the hiring process to take several weeks or even months, depending on the company and position.
2. Follow the Provided Timeline
If the employer has specified a timeline for the hiring process or mentioned when applicants can expect to hear back, it's advisable to wait until that timeframe has passed before checking on the status of your application.
3. Wait for a Reasonable Duration
If no timeline or specific instructions were provided, it's generally recommended to wait at least one to two weeks before following up. This allows the employer sufficient time to review applications and potentially reach out to qualified candidates.
How to Check on the Status of Your Application via Email
When sending an email to check on the status of your application, it's important to approach it professionally and effectively. Here's a step-by-step process to follow:
1. Craft a Polite and Professional Email
Begin by crafting a polite and professional email. Use a clear subject line that indicates the purpose of your email, such as "Checking on Application Status: [Your Name]." Address the recipient by their proper title and name, and maintain a courteous and professional tone throughout the email.
2. Introduce Yourself and Mention the Position
In the opening paragraph, introduce yourself and mention the position you applied for. Briefly summarize your qualifications and express your continued interest in the opportunity.
3. Inquire About the Status of Your Application
In the main body of the email, politely inquire about the status of your application. Ask if they have made any progress in reviewing applications or if there is any additional information or documents they may require from you.
4. Reinforce Your Interest and Fit
Reiterate your enthusiasm for the position and express your confidence in your qualifications and fit for the role. Highlight specific skills or experiences that make you a strong candidate.
5. Provide Contact Information
Include your contact information at the end of the email, including your phone number and professional email address. This makes it easy for the recipient to reach out to you if needed.
6. Use a Professional Email Signature
Create a professional email signature that includes your full name, job title (if applicable), contact information, and any relevant social media or professional profiles.
7. Proofread and Send
Before sending the email, proofread it for any spelling or grammar errors. Double-check that you have included all the necessary details and attachments. Once you are satisfied, send the email.
Sample Email Template to Check on the Status of Your Application
Here's a sample email template you can use as a starting point:
Subject: Checking on Application Status: [Your Name]
Dear [Hiring Manager's Name],
I hope this email finds you well. I am writing to inquire about the status of my application for the [Position Title] at [Company Name].
I submitted my application on [Date] and am very excited about the opportunity to join the [Company Name] team. I have a strong background in [relevant experience or skills], and I am confident that my qualifications align well with the requirements of the position.
I wanted to follow up to see if there have been any updates regarding the application review process. I would appreciate any information you can provide regarding the timeline or any additional documents or information you may need from me.
Thank you for considering my application. I remain enthusiastic about the possibility of contributing to the success of [Company Name]. Should you require any further information, please do not hesitate to reach out to me at [Phone Number] or [Email Address].
Thank you for your time and consideration.
Checking on the status of your application via email is a proactive step that demonstrates your interest in a position and can potentially lead to valuable updates or feedback from employers. By following the best practices outlined in this guide, including appropriate timing, professional email composition, and utilizing sample templates, you can effectively check on the status of your application and increase your chances of receiving a response.
Commonly Asked Questions
1. Should I follow up more than once?
It's generally recommended to follow up once after an appropriate duration has passed. However, if you have not received a response after your initial follow-up, use your judgment to determine if additional follow-ups are appropriate. Avoid excessively reaching out, as it may be perceived as pushy.
2. What if I receive no response after multiple follow-ups?
If you have followed up multiple times and have not received a response, it's advisable to move on and focus your efforts on other opportunities. Not receiving a response could indicate that the position has been filled or that the company is not interested in moving forward with your application.
3. How long should I wait before following up?
The ideal duration to wait before following up can vary depending on the company and the position. Generally, waiting one to two weeks after the provided timeline or after submitting your application is considered reasonable. Adapt your timeline based on the specific circumstances and any information provided by the employer.